Everything you need to attract, follow up and book new patients, done for you by our team.
CareRM is an AI-powered marketing team, and the platform it runs on, for dental practices and DSOs.
Every new patient goes through five stages. We run each one, and you watch it happen in your dashboard.
01 · Attract
We learn who your patients are, make the ads, in Spanish too where your patients speak it, and run them. Spend is capped on a virtual card, so a month never runs over.
02 · Follow up
Most offices call once, then try again two weeks later, when the patient has gone cold. We keep reaching out the whole way, and your dashboard shows which leads still need a call.
03 · Book
Calls from your ads, website and Google listing are tracked, recorded and transcribed, so you can hear which ones didn't book and why.
04 · Reactivate
We connect to your practice software, group past patients by their last visit and the treatment they still need, and reach out to each group. They're the cheapest appointments you'll ever fill.
05 · Prove
Every new patient is traced from the ad to the visit, so you never have to take an agency's word for it.
It was an easy experience to work with you.
A healthcare growth partner needs more than marketers. Ours is a team of cybersecurity professionals with compliance experience, data engineers and marketers, working as one.
| What you get | Replaces | Typical cost | CareRM |
|---|---|---|---|
| Website and HIPAA hosting | ProSites, a WordPress host | $299/mo | Included |
| Local SEO and AI search | BrightLocal, Yext | $99/mo | Included |
| Google and Meta ads | AdEspresso, Madgicx | $49/mo | Included |
| CRM and pipelines | HubSpot, Keap | $99/mo | Included |
| Email and onboarding sequences | Mailchimp, ActiveCampaign | $49/mo | Included |
| Workflow automation | Zapier, Keap | $69/mo | Included |
| Call tracking and transcripts | CallRail | $95/mo | Included |
| AI phone assistant | Smith.ai, Ruby | $199/mo | Included |
| Review replies | Birdeye, Podium | $299/mo | Included |
| HIPAA-safe website analytics | Freshpaint | $150/mo | Included |
| Attribution and reporting | Dental Intel, AgencyAnalytics | $299/mo | Included |
| Social posting | Hootsuite, Buffer | $99/mo | Included |
| The team that runs all of it | A dental marketing agency | $2,500/mo | Included |
Bought separately
$4,305/mo
Growth $1,990/mo
Typical costs are starting list prices for one location, October 2026. Ad spend and phone-line charges are extra everywhere, and at cost with us.
Practice owners are busy, so we ask for everything once.
One fee per practice, with the platform included, and a custom website that often costs $5,000 or more built free. Ad spend at cost, never marked up.
$990 /month
Per practice. Ad spend at cost.
For a practice that needs a fast, secure website, and to be found on Google and in AI answers.
$1,990 /month
Per practice. Ad spend at cost.
For a practice with open chairs, ready to bring in more new patients and follow up every one.
$2,700 /month
Per practice. Ad spend at cost.
For a practice with room in the schedule for high-value cases, like implants or aligners.
For groups of five practices or more. Each practice on the plan it needs, a weekly executive review, every location on one screen and one invoice, priced for the group.
Book 30 minutes. We'll show you a real dashboard, look at your website and ads, and tell you what we'd do first. No obligation.
Book my 30-minute walkthrough↗
